About Oakton College :

For 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Continuing education
Great benefits
Paid winter break
FRIDAYS OFF during the summer

Job Description:

Basic Function and Responsibility:

Serving as the first point of contact, the Risk Management and Compliance Coordinator forecasts and evaluates financial risks while concurrently identifying procedures to avoid or minimize their impact. The Coordinator identifies potential problems before they occur and makes a plan for addressing them. Risk Management requires a continual assessment to identify, analyze, evaluate, and treat loss exposures and monitor risk control and financial resources to mitigate the adverse effects of loss. In addition, the Coordinator performs administrative tasks including contracts management, while supporting upper management.

Characteristic Duties and Responsibilities:

RISK MANAGEMENT

• Support up to two upper-level managers (VP, Controller) to continuously assess the College's financial risk exposure.
• Review insurance policies and claims, regardless of the amount. Research and resolve issues with claims and consult with the Vice President as needed.
• Conduct risk management research, develop forms/templates, prepare and provide reports, and maintain records for insurance policy compliance.
• Support, maintain and assist VP and Controller in developing enterprise-wide contract administration system.
• Manage annual Cook County Statement of Economic Interests filing and updating required filers.

COMPLIANCE

• Administer the College's travel policies and guidelines; review, and assess requests. Recommend improvements to current practices and procedures as appropriate.
• Assist Controller to prepare and send out confirmation letters as part of the annual audit process.
• Assist Controller with preparation of CAFR (Comprehensive Annual Financial Report) schedules such as the Certificate of Chargeback Reimbursement.
• Assist VP to coordinate FOIA (Freedom of Information Act) requests and documentation as needed.
• Work with the VP and Controller to coordinate submission of materials to President's Office for board meetings.

OTHER

• Manage non-routine correspondence and highly confidential and sensitive information.
• Perform other job-related ad hoc tasks and special projects as directed by the VP and Controller.

Requirements:

Qualifications and Working Conditions:

• Minimum Bachelor's Degree (BA, BS, Business).
• Four (4) years of progressively responsible office and administrative support experience.
• Strong comprehension skills and the ability to understand, research and interpret issues of varying degrees of complexity.
• Strong technology skills, with high proficiency and skills in a variety of computer programs including Google Docs, Google Spreadsheet, Word, Power Point, Excel.
• Demonstrated organization, follow-up, time management, and multi-tasking skills and ability to meet deadlines and attend to details in a busy, fast-paced environment.

Working Conditions

Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions

Additional Information:

Supervision Received:

Administrative supervision is received from the Vice President for Administrative Affairs.

Supervision Exercised:

Functional supervision may be exercised over student employees.

Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.

HOURS: Monday - Friday 8:15 am - 5:00 pm

SALARY: $50,346

Out-of-State Employment Defined

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.

Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are require

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